Job Description

Administrative Assistant

Contract to Hire

Redwood City, CA

$36 - $39/hour

Launch Your Career at a World-Class University!

Option 1 Staffing is partnering with a nationally recognized university to hire a driven Administrative Assistant . Join a prestigious, fast-paced academic environment where innovation and excellence lead the way.

In this key role, you'll support top faculty by managing calendars, planning events, and handling financial tasks—keeping operations smooth and impactful every day.

Responsibilities:

• Perform complex calendaring for multiple faculty members with competing priorities, resolving calendar conflicts as needed
• Coordinating travel arrangements from flights, hotels, reservations and transportation
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies
• Ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
• Process financial reimbursements
• Coordinate events, staying within budget
• Manage conferences and team meetings as needed
• Creating expense reports, complex reports, and spreadsheets
• Maintain office supplies and equipment; obtain vendor quotations, as needed
• Assist with capital or special equipment requests and/or vendor selection as needed
• Perform ad hoc tasks as requested

Qualifications:

• Minimum 4 years of administrative experience providing direct support
• MUST have experience coordinating travel and processing financial reimbursements
• Experience with Oracle and Concor is highly preferred, but not required
• Bachelor’s degree
• Flexible and adaptable personality
• Excellent communication skills
• Strong attention to detail
• Academia experience is a plus!

For immediate consideration, please apply!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

• Excellent opportunity to work for an outstanding, large, and growing company!
• Awesome Benefits!
• Excellent salary!
• Medical Insurance
• 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.

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