Job Description

Job Description

Job Description

This search is being conducted by Steve Spinello.

Job Opportunity: Office Administrator/Bookkeeper

Are you a detail-oriented multitasker with a knack for organization and accounting expertise? Join a growing company as an  Office Administrator/Bookkeeper and play a critical role in the operations and financial processes of the business.

About the Role:

We are currently seeking a highly motivated and reliable professional to join our team. In this hybrid role, you will oversee day-to-day office operations and provide key support in accounting functions. The ideal candidate will bring expertise in accounting principles, be skilled in Microsoft Office applications, and have experience with accounting software. If you thrive on accuracy, organization, and delivering excellent customer service, we want to hear from you!

What You’ll Be Doing:

• Acting as the first point of contact: reception, directing calls, and handling communication with customers via phone, email, and in person.
• Supporting accounting, finance, and HR functions, such as processing transactions, issuing checks, posting cash, and updating ledgers.
• Ensuring compliance with IRS regulations, DOL guidelines, workers' compensation requirements, and state/regulatory deliverables.
• Assisting in reconciling subledgers to general ledgers and preparing financial reports.
• Managing office logistics, including supplies, equipment, repairs, and insurance documentation updates.
• Maintaining employee, customer, and vendor records.
• Overseeing collections and accurately processing incoming payments.
• Performing additional support and administrative tasks as required.

Compensation and Benefits:

• Competitive biweekly pay starting between $50,000-$65,000 (commensurate with experience and skills).
• Paid time off: 2-3 weeks, plus 8 paid holidays.
• Retirement plan: 401(k) with company match after one year.
• Comprehensive benefits: 100% Employer-paid medical, dental, disability, and life insurance for the employee.

What We Are Looking For:

• Education: An associate degree in a related field is preferred. Equivalent experience will be considered for candidates without a degree.
• Experience: Five years of relevant experience, ideally within a manufacturing environment.
• Technical Skills: Proficiency in Microsoft Office, with intermediate Excel expertise. Familiarity with accounting software—Microsoft Dynamics preferred.
• Strong verbal and written communication skills, with excellent attention to detail.
• A proactive, professional attitude with a dedication to teamwork and exceptional customer service.
• Ability to maintain confidentiality, demonstrate reliability, and work efficiently under pressure.

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