Job Description

Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.

Pay: $20 per hour.

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Schedule: Monday - Friday 7:00am - 3:30pm

Key Responsibilities:

• Administrative Support: Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors. Provide client meeting administrative support.
• Document Management: Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
• Communication: Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
• Office Coordination: Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
• Data Entry and Reporting: Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
• Project Assistance: Support special projects and provide assistance to various departments as needed.

Qualifications:

• Education: High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Experience: Minimum of 2 years of administrative or office management experience.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Bilingual Spanish/English is preferred

Working Conditions:

Environment: Office setting, Monday to Friday, with occasional requirements for overtime.

Physical Requirements: Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606.

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