Job Description

Title: Administrative Assistant

Location: Lake Buena Vista FL 32830

Duration: 10 Weeks Contract

Work Schedule: Onsite; flexibility for remote on Fridays

Description/Comment:

You would be responsible for the day-to-day workings of the leaders you support who provide Human Resources leadership to a variety of our US-based business units. In this role, you would interface directly with senior executives and their support teams. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leader(s). Most importantly, this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical because that is what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you will also need deep knowledge of the leadership and workings of our Experiences segment, and of related departments across the enterprise. The ideal candidate would not only have strong administrative knowledge and skills, but would also have a positive attitude, be solution oriented and enjoy working every day to exceed the expectations of Cast Members.

On any given day you might:

• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job.
• Manage multiple calendars to enable efficient scheduling of requested meetings across multiple time zones.
• Schedule conference rooms, meetings, and video chats.
• Understand the day’s events so you can be strategic about how you direct competing priorities.
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles.
• Handle extremely confidential, sensitive information, remembering that is a publicly traded company.
• Prepare regular reports and summaries including time reporting and financial accounts – you will have tasks that you “own” completely.
• Assist with preparation of presentations and other client-facing communications.
• Collaborate on projects / Cast requests by conducting research, writing and fact-checking.
• Create a multi-city travel itinerary, considering time zones and other critical factors.
• Assist with on-boarding new employees – you will be the “friendly face” that newbies count on to answer all their questions, including those who are extremely senior in the organization.
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork.
• Act as “casual buyer” of all office supplies for the department and manage purchase orders and vendor contracts.
• Manage external inquiries for products and services (e.g., sales calls from external vendors and organizations).
• Flexibility to back up other departments when needed.

Basic Qualifications ·

• At least 5 years supporting an Executive and/or equivalent experience.
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
• Strong PowerPoint and graphic design skills, combined with the ability to take a verbal story, and turn it into a clearly defined, visual representation.
• Ability to multi-task and prioritize deadlines/deliverables.
• Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment.
• A calm head and steady hand to deal with the unexpected.
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
• Complete reliability handling confidential, often highly sensitive information.
• Confidence to learn new programs when necessary.
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.
• Very strong organizational skills and attention to detail.
• A highly professional demeanor, positive outlook, and a can-do attitude.

Preferred Qualifications ·

• Experience working in a large public corporation.
• Good knowledge of various graphic arts programs.

Required Education

Bachelor’s Degree or equivalent work exp

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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