Job Description

Job Description

Job Description

Leadership & Department Support

• Serve as an extension of the Controller, providing support across all departmental needs.
• Lead, manage, and mentor a team of three Accounts Payable staff to ensure accurate and timely processing.
• Establish and maintain standards for financial data quality, reporting accuracy, and compliance with internal policies.
• Oversee the creation, organization, and ongoing maintenance of SOPs for the Accounts Payable division, ensuring all cross-department workflows are clearly documented.

Accounts Payable Operations

• Manage the full AP cycle, including vendor payments, contractor payments, and international transfers.
• Process vendor payments using the approved weekly payment schedule, as well as urgent payments when necessary.
• Pay U.S. and international contractors via wire transfer or other approved payment systems.
• Oversee international payroll-related money transfers and ensure secure handling of global payments.
• Implement and maintain best practices for AP operations, banking processes, and fraud-prevention protocols.
• Support continuous improvement efforts to enhance AP efficiency and scalability.

Billing, Invoicing & Collections

• Manage billing and invoicing across Amazon Vendor Central, retail clients, and wholesale partners.
• Execute billing and payment processes that align with the company’s financial strategy.
• Ensure timely and accurate collections to support cash-flow objectives.
• Reconcile vendor accounts and resolve discrepancies quickly and accurately.
• Process refunds for rebates and product returns.

Credit Card & Expense Management

• Ensure corporate credit card accounts are reconciled and paid on time.
• Collaborate with department heads to gather required documentation and resolve credit card-related issues.
• Open new credit card accounts and implement best practices for managing card programs, including point systems.
• Track year-to-date expenses and analyze spending trends year-over-year.

Compliance, Reporting & Systems

• Prepare and review U.S. state tax reports and support general compliance activities.
• Lead the design, implementation, and rollout of AP process improvements and system enhancements.
• Maintain and optimize AP and banking systems to support departmental growth.
• Shop and evaluate business insurance options annually and present recommendations for leadership review.

Benefits:

• Medical, Dental, Vision
• Paid time off
• 401k

• You have 2+ years of proven experience as an AP Manager or equivalent role
• Experienced in overseeing AP process redesigns and technology implementations that enable operational scalability.
• Experience using QuickBooks for accounts payable and financial operations.

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